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Office Administrator

Protea Heights, Western Cape

MURCIA DERRENBERG CV

22 Monte Rosa Street 

Protea Heights

Brackenfell

7560

+27 61 730 9332 (cell)

Driver’s License:  08 – B

Date of Birth: 26 July 1979

ID No: 790726 0200 083

murch.bdp@gmail.com (Email)

 

PROFILE

A skilled office and semi financial administrator that can offer excellent experience within a wide range of service and manufacturing sectors.

I’m results-driven and have a track record of often taking on additional duties and tasks to achieve my deadlines and targets if need be. I lead by example and strive for excellence in the workplace. I have an ‘accountability through visibility’ approach in management style.

The personal challenges provided by my various roles has proved exciting and strengthened my ability to prioritize and facilitate several competing demands from stakeholders, customers and patients.

 

OBJECTIVE

A position as a General Office Administrator and Personal Assistant

CORE SKILLS

Delegation… 

Communication
Prioritizing
Leading projects

Team Management… 

Effective time management
Analytical
Meeting Deadlines

Strong Skills… 

Organizational awareness
Methodologies
Problem solving

 

EXPERIENCE

Reason for leaving current optometry practice – Closed as a result of Covid – Seeking for a fresh permanent vacancy to settle down and grow with company

OPTIC EDGE OPTOMETRY

OPTOMETRY FRONTLINER, DISPENSER & GENERAL OFFICE ADMINISTRATOR

Period –  March 2020 to January 2021

Competent Areas Includes (but not limited to) – 

  • Open of practice and start with daybooks and new lab orders from previous afternoon
  • Replying of new incoming mail from previous day
  • Follow-up of all urgent outstanding lab orders
  • Answering of telephone calls and dealing with all enquiries relating to patients, quotes, practice procedures and labs
  • Diary Management – Making bookings for patients and confirmation of day appointments
  • Meet and greet patients and visitors
  • Data capturing of new patient details and keeping records up to date
  • Quotations, invoicing and allocation of payments for new specs and contact lens orders
  • Ordering of new specs for patients with correct scripts and measurements on Eminence online program
  • Liaising with medical aids – Benefit confirmations and follow-up of claim remittances
  • Management and order of practice stock as needed
  • Receiving and distribution of all stock and packages
  • Dispensing Folder Management – File and Retrieve
  • Daily and monthly reports substracted from software program as well as back-up
  • Running of all other basic duties at practice as requested by management

 

Reason for leaving – Part Time/Freelance Contract Ended

EXECUTIVE TRADING
PERSONAL ASSISTANT TO BOOKKEEPER

Period –  November 2019 to End of February 2020 

Competent Areas Includes (but not limited to) – 

  • General Administration including filing, photo copying and taking messages
  •  Bookkeeping Function – Invoicing, Creditors Liaison & Payments, Petty Cash Reconciliation
  • EFT’s, Trust Transfer and Journals
  • Ordering and stock taking of office consumables, stationery, refreshments and cleaning supplies
  • Assisted with data capturing and keeping records up to date
  • Sheriffs and correspondents capturing
  • Petrol claim payouts and refunds

 

Completed role at company & stayed on to work on new project whilst still seeking for a permanent vacancy

EXECUTIVE TRADING
DATA CAPTURER, DEBTORS & CREDITORS CLERK 

Period – April 2019 to October 2019

Competent Areas Includes (but not limited to) –

  • Systematically received waybills from operations department and formulated cost per delivery of parcels
  • Capture data related to client specific information pricelist on ‘BackOffice’ software program
  • Send client data to operations department to compile final waybill
  • Generate invoices and month-end statements
  • Handling of customer accounts quarries

 

Reason for leaving – Wanted to move forward and closer to home to look for something to advance my career

PAARL OPTOMETRY
OPTOMETRY FRONT LINER & CREDITORS CLERK

Period – April 2018 to January 2019

Competent Areas Includes (but not limited to) –

  • Open of practice and start with daybooks and new lab orders from previous afternoon
  • Replying of new incoming mail from previous day
  • Follow-up of all urgent outstanding lab orders
  • Answering of telephone calls and dealing with all enquiries relating to patients, quotes, practice procedures and labs
  • Diary Management – Making bookings for patients and confirmation of day appointments
  • Meet and greet patients and visitors
  • Data capturing of new patient details and keeping records up to date
  • Quotations, invoicing and allocation of payments for new specs and contact lens orders
  • Ordering of new specs for patients with correct scripts and measurements on Optimax program
  • Liaising with medical aids – Benefit confirmations and follow-up of claim remittances
  • Management and order of practice stock as needed
  • Receiving and distribution of all stock and packages
  • Monthly Stock Taking
  • Dispensing Folder Management – File and Retrieve
  • Full creditors and practice petty cash float control function

 

Reason for leaving – Ended partnership and moved back to Cape Town

JSE STOCK MARKET & FOREX FINANCIAL MARKETS FUNDAMENTAL ANALYST & TRADER
SELF EMPLOYED – PARTER JOINED 2014

Period – January 2009 to December 2017

Competent Areas Includes (but not limited to) –

  • Fundamental Market Analysis
  • Evaluate stock and financial markets on a daily basis
  • Buying and selling of Top 40 JSE shares as well as Forex
    Managing Office Administration

 

Reason for leaving – Husband promoted and needed to relocate to Johannesburg

DECTRA (PTY) LTD
FINANCIAL CONSULTANT

Period – January 2000 to May 2008

Competent Areas Includes (but not limited to) –

  • Evaluating, compiling, submission and administering projects for government subsidies
  • Liaison with clients, auditors and government
  • Gathering financial and general information in order to compile applications, contracts and claims
  • Compiling of applications using information gathered in order to compile budgets for projected income statements and balance sheets
  • Follow-up, receiving and evaluating of government contract approvals for accuracy
  • Correspondence with clients by way of personal interviews/meetings, formal letters as well as email to obtain information to advice about contractual requirements and deadlines
  • Evaluation of year end financials with statuary information supplied
  • Dealing with ‘Department Of Trade & Industry’ to resolve problems and queries with regards to the above applications, contracts and claims
  • Tracing and follow-up on approvals and accuracy of payments made from the Department to the manufacturers

Additional Duties For Office

  • Administration and collection of debtors
  • Report internally about progress and performance of specific assignments
  • Compiling month-end reports which included production time-sheets, work-in-progress, invoices raised and quality control

DECTRA (PTY) LTD
GENERAL OFFICE ADMINISTRATOR

Period – July 1999 to December 1999

Competent Areas Includes (but not limited to) –

  • Manage Reception desk, including offering tea and coffee to directors
  • Handling of switchboard
  • Assisted with general IT, housekeeping of network system, program update, back-ups, hardware and software trouble shooting
  • Preparation of creditor’s payments and other records for monthly bookkeeping by external auditors
  • Invoicing, filing, petty cash, reporting faults to landlords, IT specialist and maintenance firms
  • Order stationary and other office consumables
  • Booking of travel arrangements and reservations
  • Database design (Word and Excel)
  • Capturing data on the firm’s custom built Client Relations Management system (CRM)
  • Support consultants by assisting them with filing and typing as required
  • Record keeping of all documents delivered and received
  • Collecting and posting of mail, banking and delivering and collecting from company auditors, clients and SARS

 

EDUCATION

HIGH SCHOOL TYGERBERG (1997) 

  • Grade 12 / Senior Certificate

ACADEMY OF LEARNING (1998)

  • Microsoft Office Specialist User – Word 97
  • Microsoft Office Specialist User – Excel 97
  • Microsoft Office Specialist User – Outlook 97

 

CERTIFICATES

ONLINE

  • AJS Bookkeeping Software Program (2019)

AT COMPANY

  • Certificate of Competence on Quality System (2008)

NEW HORIZONS

Microsoft Excel Intermediate (2007)

LANGUAGE CENTRE

  • Correspondence in your official capacity (2006)

CBM TRAINING

  • Executive PA Two-day Course (2005)

PHILLIP LEWIS & ASSOCIATES

  • Introductory Xhosa Communication Course (2004)

 

REFERENCES

OPTIC EDGE OPTOMETRY

Alan Anderson – Owner

CONTACT DETAILS
Contact Number – 076 833 9973 Email – andersonoptom@gmail.com

 

EXECUTIVE TRADING

Johan Botes – Manager

CONTACT DETAILS
Contact Number – 082 952 7152

 

DECTRA (PTY) LTD

Theo Meintjes – Director

CONTACT DETAILS
Contact Number – 082 801 6989 Email – theo@dectra.co.za

Please note that letters of reference are also available should you require it too…

  • Updated 2 years ago

To contact this candidate email murch.bdp@gmail.com

Contact using webmail: Gmail / AOL / Yahoo / Outlook