Procurement Administrator

Cape Town, South Africa

To Whom it may concern


I am a 42-year-old South African mother seeking the opportunity to return to South Africa, apply myself to the vacant position to capitalize on my professional experience. The position seems an ideal prospect and I now desire a fresh challenge with the possibility of progression, to enable me to fulfil my career goals, build upon my achievements and return to my home country.

I believe I am a suitable candidate in view of my experience and track record Meanwhile, I look forward to hearing from you at your earliest convenience.

Almari van Wyk

+64 210 807 8388







Presented By
Almari van Wyk
Contact Number
+64 210 807 8388
Email Address
Position Presented For
Procurement Admin / Imports & Exports Admin


CANDIDATE MOTIVATION                                                                                       

Applying for this position based on the following reasons and skills:


·                 Experience in Incoterms 2010

·                 Experience in Clearing Documentation

·                 Experience in SAD500

·                 Organizing Delivery Schedules

·                 Experience in dealing with overseas Suppliers

·                 Experience in working out Landed Costs

·                 Team Player

·                 Highly organized

·                 Work extremely well under pressure

·                 Excellent in multitasking






Surname: van Wyk

Name: Almari

ID: 8102170065086


Contact Details


Cell: +64 210 807 8388

Email: almarivanwyk@gmail.com



Nationality: South African


Gender: Female        


Residential Address: 3 Gavin Road, Raumati Beach, New Zealand


Driver’s License: Yes, code 8


Criminal Record: No


Marital Status: Married


Languages: Afrikaans, English



Basic Education: Jeugland High


Highest Grade Passed: Matric


Year completed: 1999


Subjects: Afrikaans, English, Business Economics, Hotel Management, Geography, Art 3




Savino Del Bene: Incoterms 2010, Clearing Instruction and Invoicing



·                 Excel – Advanced

·                 Microsoft Word – Intermediate

·                 Pastel Evolution – Advanced

·                 Microsoft Outlook – Intermediate



·                 Communication

·                 Ability to Work Under Pressure

·                 Decision Making

·                 Time Management

·                 Self-motivation 

·                 Conflict Resolution

·                 Leadership

·                 Adaptability 

·                 Teamwork

·                 Creativity

·                 Excellent written and verbal communication skills

·                 Adaptable (work in changing environment)

·                 Quick Learner

·                 Loyal and Discreet (maintain confidentiality)

·                 Computer and Internet Skills


Period of Employment
1.          Procurement Administrator
Tubestone Pty (ltd)
01/04/2011 – 22/09/2017
2.          Website Owner
All – Sales
02/2010 – 03/2011
3.          Administrator
06/2010 – 03/2011
4.          Project Manager
Trust Garde Services
11/2009 – 12/2009 (temp)
5.          Invoice Clerk/ General office Admin
Youngman Roofing
10/2008 – 12/2008 (temp)
6.          Sales Assistant/ Debtors/ General Office Admin
Castle Access Control Systems
03/2008 – 05/2008 (temp)
7.          Kelly Personnel
Various Companies
03/2006 – 03/2008



Period: 01/04/2011 – 22/09/2017 – Tubestone    


Job Title: Procurement Administrator


·         Check orders to various suppliers (6-10 suppliers) and submit for production

·         Receiving of PI’s and container manifest reports from suppliers

·         Check for correct pricing, products ordered, quantities and correct incoterms used on PI from supplier

·         Sign Proforma Invoice and send back to supplier as final order

·         Opening of shipment files, (4 clearings per file)

·         Captures reports on Pastel creating Company reference number for supplier

·         Clearing shipment when all shipment documents received, i.e.: commercial invoice, packing list, certificate of origin, Bill of Lading.

·         Scan and email to forwarding agent

·         Tracking of shipments via Navis, or shipping line website

·         Update all reports for staff information on containers

·         Separate 2 sets of original documentation when received from supplier, one for set for customs and one set for the bank

·         Organize delivery schedule with warehouse managers once containers released and supply forwarder and transporter with information

·         Liaise closely with forwarder regards to container tracking and deliveries to various branches

·         Calculate forwarder rates with supplier’s invoice to get landing costs

·         Add landing costs on Pastel

·         Once branches have received their container, check for correct quantities and bring into stock.

·         If new sizes are ordered, get ECE (E4 Certificate) from supplier and send for homologation.

·         Ensuring NRCS ID code reflects on all ECE certificates and on Pastel.

·         Reserve and Un-reserving of stock for sales at various branches

·         Inter Branch Transfers (IBT’s) to and from various warehouses

·         Stock adjustments

·         Updating of rate profiles on master costing spreadsheets

·         Do export documents for stock to Namibia

·         Doing creditors for sister companies, 2 branches.

·         Opening of new product codes on Pastel

·         Ordering of stationary

·         Any admin work as needed.

·         Receive supplier invoice and load onto Pastel

·         Do month end reconciliations

·         Submit for payment

·         Do payment allocations

·         Assist Managing Directors PA with adhoc duties.


Report To: Julie da Silva


System Used: Pastel Evolution/ Excel


Notice Period:            


Current Salary CTC: R18500


Reason for Leaving: No career advancement opportunities.



Period: 02/2010 – 3/2011


Job Title: Website Owner


Duties:  Running the website

                      : Update and maintain website on daily basis

                      : Make sure all stock is available from supplier before adding it to website

                      : Calculate costing to keep it market related           

                      : Receive orders

                  : Create purchase order and sent to supplier

                      : Get product from supplier

                      : Mail order counter to counter to customer

                      : Make sure customer received product and is satisfied.

                                       : Tried to keep turnaround time of 48-72 hours depending on payments

Report To:

System Used:


Reason for Leaving: Received a great opportunity I couldn’t refuse



Period: 06/2010 – 03/2011


Job Title: Administrator


Duties: Creating invoices on a monthly/ annual basis

                      : Following up on payments

                      : Suspending accounts if payment dates aren’t met

                      : Making payments to our debtors on weekly basis

                      : Following up on new leads

                      : Sourcing of new clients             

                      : Filling

                           : Do courtesy call on new website clients


Report To: Arie van Wyk

System Used:


Reason for Leaving:  Received a great opportunity I couldn’t refuse





Name & Surname
Julie da Silva
HR manager
Contact Number
021 510 6746

Name & Surname
Arie van Wyk
Host Magic / All-Sales
Contact Number
064 556 7364







  • Updated 3 months ago

To contact this candidate email almarivanwyk@gmail.com

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